The problem
Placements move fast. Manual admin slows you down.
Candidate records sit in one tool, client details in another, and follow-up depends on a consultant remembering. Speed wins placements, but manual data entry, missed follow-ups and disconnected tools cost time on every role. The agency runs on effort, not on a system.
How it could work
A recruitment agency, running on one system.
An agency's candidate and client data is spread across several tools, and follow-up is manual. Consultants lose time to admin instead of placements. Vanguard connects the stack into one system, automates candidate and client communications, and adds an AI assistant that handles first-round enquiries around the clock. The team moves faster, follow-up never goes quiet, and the pipeline is visible at a glance.
Illustrative scenario, not a specific client engagement.
Questions
Common Questions.
Do you work with recruitment and staffing agencies?
Yes. We connect the disconnected tools agencies run on into one automated system, and add AI to handle inbound so consultants spend time on placements, not admin.
Can you work with the ATS or CRM we already use?
Almost always. We audit what you run, keep what works, and integrate around it rather than forcing a rebuild.
What can the AI assistant actually do?
It answers first-round enquiries, qualifies inbound candidates or clients, and books calls, then passes the details straight into your CRM. It runs 24/7.
Where are you based?
Sydney, working with agencies across Australia remotely, with on-site time in Sydney when it helps.